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How does Construction Application for Payment Solution handle Change Orders?

Last Updated: 30 April 2024
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Change Order/Extra Work Order information should be entered at the bottom of your original QuickBooks® Estimate in order for CAPS to accurately recognize them as being part of this job, and be included in the Change Order section of the printed AIA® form or the CAPS plain paper billing form. 

You'll find complete step-by-step instructions for how to add Change Orders in QuickBooks at timestamp 10:51 and 25:19 in the QuickBooks Setup video below:

 

In the manual and in-program Help (accessed via the Help menu --> Contents --> Search), we explain step-by-step how to create items in your Item List that are specifically for Change Orders and/or Extra Work Orders and how to utilize them to their fullest.

If you attempt to create your Change orders/Extra Work Orders as a sub-job of your original job, CAPS will be unable to identify them as being part of this job, because QuickBooks® will also treat this as a separate job, and will issue a separate draw.

In other words, how you need to present Change Order/Extra Work Order billing and how you set it up in QuickBooks will determine how Construction Application for Payment Solution will handle them.